Administrative Assistant 4 - Spokane

Uri ng Trabaho: Full Time - Permanent

SeattlePHI Pagsusuri ng Trabaho

💡 Smart na Buod

Oras ng pagbasa: 2.4 min ▼

📄 Pangkalahatang-ideya ng Posisyon

Ang Tagapagpatupad ng Kagawaran 4 ay tumutulong sa Punong Komander ng Distrito sa Lungsod ng Spokane sa pamamahala ng mga operasyon pang-administratibo, pagpapatupad ng trabaho, pagkilala sa komander nang panlabas, at pangangasiwa sa iba't ibang gawain at proyekto pang-administratibo.

📋 Mga Pangunahing Responsibilidad

Nagbibigay ng suportang administratibo at pagdedesisyon para sa Punong Komander sa mga bagay na may kinalaman sa administrasyon.
Naghahanda ng mga materyales sa pagsasabi, ulat, at iba pang dokumento upang suportahan ang Punong Komander.
Nagsisilbing pangunahing puntodan sa pakikipag-ugnayan at pagiging tulay sa pagitan ng Punong Komander at mga stakeholder na panloob at panlabas.
Namamahala ng mga espesyal na proyekto, naghahanda ng taunang ulat, at tumutulong sa paglutas ng mga isyu pangkontrata.
Nagkoordina sa mga tauhan ng badyet at tagapagsalita ng programa para sa mga tugon sa batas at plano pananalapi.

🛠 Mga Kinakailangang Kasanayan

Mga Teknikal na Kasanayan

Microsoft Office Suite (Word, Excel, PowerPoint) Project Management Software (e.g., Asana, Trello) Budgeting Software (e.g., QuickBooks, Excel para sa badyet) Mga Kaganapan Pangbiyahe (e.g., Concur, Expedia) Grant Writing Software (e.g., Tools mula sa Grantsmanship Center) Sistema ng Pamamahala ng Vendor

Mga Soft Skills

Pag-uugnay at Pakikipag-ugnayan Pagsusuri ng Problema Desisyon-making Interpersonal na Kaugnayan Organisasyon at Pamamahala ng Oras

🎓 Mga Kwalipikasyon

Edukasyon

Diploma mula sa High School o katumbas; Associate's degree sa Business Administration o mga larangan na kaugnay ay maaaring kapalit ng dalawang taon ng karanasan.

Karanasan

Apat (4) na taon ng kasunod-sunod na responsableng karanasan sa opisina/clerical, sekretaryo, o pangkalahatang administratibong trabaho.

Mga Sertipiko

Mga Sertipikasyon sa pamamahala at pagpopondo ay isinasaalang-alang

⭐ Ideal na Kandidato

Ang ideal na kandidato ay may malawak na karanasan sa mga tungkuling pang-administratibo sa loob ng gobyerno, na nagpapakita ng mahusay na kakayahang makipag-ugnayan, kaalaman sa paggamit ng software para sa pamamahala ng proyekto at badyet, at isang patunay na rekord ng paglutas ng mga kumplikadong gawain at pamamahala ng stakeholder. Dapat silang magaling sa paglutas ng problema at desisyon-making habang nagpapanatili ng mataas na antas ng organisasyon.

💬 Paghahanda sa Panayam

Kuwento mo ang isang pagkakataon na pinamunuan mo ang isang kumplikadong proyekto na may iba't ibang stakeholder na may magkasalungat na mga prayoridad. Paano mo nalutas ang mga alitan?

Nais nilang masukat ang iyong kakayahang lutasin ang mga alitan at pagtatakda ng prioridad sa ilalim ng presyon.

Ipakita ang isang tiyak na sitwasyon kung saan ka ay naging tulay sa pagitan ng magkasalungat na partido, detalyado ang iyong pamamaraan, mga estratehiya sa komunikasyon, at ang resulta.

Paano mo haharapin ang hindi inaasahang limitasyong badyet habang pinapanatili ang mahalagang gawain pang-administratibo?

Ito ay sinusuri ang iyong kakayahang maging malikhain at adaptibleng sa mga tungkuling pang-badyet.

Ilahad ang isang sistematikong pamamaraan tulad ng pagtakda ng prayoridad, paghahanap ng alternatibong mapagkukunan ng pondo, o pagpapatupad ng mga hakbang sa pagtitipid habang pinapanatili ang integridad ng operasyon.

💡 Mga Tip sa Pag-apply

I-highlight ang iyong karanasan sa mga tungkuling pang-suporta sa administrasyon sa mga ahensya ng gobyerno, ipinapakita ang iyong pamilyaridad sa Microsoft Office Suite at mga kasangkapan para sa pamamahala ng proyekto.
I-quantify ang iyong mga tagumpay sa pamamagitan ng paglalagay ng mga numero na nakapagtatakda sa mga gawain na pinamamahalaan, yaman na natipid sa pamamagitan ng maingat na pagpaplano pananalapi.
Inklud ang mga salitang tulad ng 'administrative support', 'budget coordination', 'project management', at 'communication liaison' nang madalas sa iyong resume.

🚀 Landas ng Karera

Ang posisyong ito ay maaaring magbukas sa mga oportunidad para sa pag-unlad tulad ng paglilipat sa mas mataas na tungkuling pang-administratibo gaya ng Tagapagpatupad ng Kagawaran 5 o mga posisyon ng pamumuno gaya ng Program Coordinator o Administrative Manager, na namamahala sa mas malalaking koponan at mas malawak na inisyatiba ng departamento.

AI Analysis ng SeattlePHI

Orihinal na Paglalarawan ng Trabaho

Description

The WSP actively supports
Paglalarawan
Tungkol sa Ahensya at Sangay: Washington State Patrol Nagsusumikap ang WSP na maging pantay-pantay na tagapagpatupad ng trabaho at lumikha ng kapaligiran kung saan lahat ay pinahihintulutan na maging kanilang tunay na sarili, magbukas ng komunikasyon, at kumilos nang may tapang. Nakatuon ang WSP sa pagpapabuti ng patas at pantay-pantay na pamamaraan sa paghiring, pagsasanay, at promosyon sa pamamagitan ng mga makabagong estratehiya sa recruitment at retention.

Ang Sangay ng Field Operations ay binubuo ng walong distrito na responsable para sa pagpapatupad ng batas trapiko, pagsisiyasat ng aksidente, at tulong sa mga motorista sa 17,524 milya ng mga kalsada ng estado at interstate. Ang posisyong ito ay nakatalaga sa Distrito 4 na naglilingkod sa Spokane County.

Mga Tungkulin

Ang Administrative Assistant 4 ay ang pangunahing tagasuporta na nagbibigay ng administratibong tulong sa Commander District at

sa pamamahalaan. Responsable ang posisyon para sa pag-oobserba ng mga operasyon sa administrasyon sa loob ng Distrito at tiyakin ang pagsunod sa mga patakaran, proseso, at lokal na standard operating procedures.

Ang aming bagong kasama ay makakagawa ng:

Pagdedesisyon para sa Commander District sa mga usaping administratibo.
Paggawa ng trabaho para sa Commander District.
May awtoridad sa pagpapirma kapag wala ang Commander District.
Kinakatawan ang Commander District sa mga pulong.
Naglalahad ng pananaw ng Commander District sa mga pulong, kumperensya, at iba pang okasyon tungkol sa mga usaping administratibo.
Naghahanda ng mga materyales para sa briefing, ulat, at iba pang suportang dokumento para sa Commander District.
Nagsisilbing pangunahing punto ng kontak para sa Commander District.
Develop and maintain the District Commander's confidential administrative files.
Lumikha at panatilihin ang mga lihim na administratibong dokumento ng District Commander.
Maglingkod bilang tagapagsalita sa pagitan ng District Commander at ng mga internal at external na stakeholder.
Nagdidirekta o nagkoordina ng mga espesyal na proyekto.
Naghahanda ng taunang ulat at nag-aayos ng mga isyu sa kontrata.
Nagpapatupad o nagsusubaybay sa paggawa ng mga pag-aaral o summary ng proyekto.
Nagkoordina sa program managers at budget staff sa paghahanda ng mga request package at response sa legislature na may kinalaman sa badyet.
Sumasali sa proseso ng strategic at quality planning.
Nagpapalabas, nagmomonitor, at nagsisiguro ng wastong pamamahala ng badyet mula sa iba't ibang pinagkukunan.
Sumusulong sa pagtatatag ng maikling at mahabang panahon na fiscal plans at performance goals.
Nagkakalap ng datos at nagpapahanda ng mga kumplikadong proposal para sa grants/badyet, kabilang ang mga bagong, patuloy, at competitive renewals.
Nagkoordina ng pamamahala ng espasyo, kasama na ang renovation o remodeling para sa administrative areas.
Pinapayagan ang paggastos para sa pagbili ng kagamitan at service orders.
Nag-a-approve ng mga serbisyo para sa pagpapanatili o pag-renovate ng kagamitan.
Naghahanap at nagreresearch ng mga vendor para sa mga serbisyo, kontrata, at produkto.
Nagpoproseso ng mga purchase orders.
Nagkoordina at naghahanda ng mga travel arrangements; kasama na ang hotel at flight reservations at pagpapanatili ng lahat ng kinakailangang dokumento.
Maaaring mag-supervise sa iba pang staff.
Nagkoordina at nagtutulungan sa on-boarding at off-boarding ng mga empleyado kasama ang lahat ng suportang departamento ng ahensya.
Nagpoproseso ng mga confidential records ng empleyado.
Provide backup to other administrative assistants.

The Washington State Patrol does not provide immigration sponsorship; therefore, applicants must possess work authorization that does not require employer sponsorship.

Qualifications

Required Qualifications:

High School diploma or GED equivalent.
Four (4) years of progressively responsible experience in office/clerical, secretarial, or general administrative work.
- An Associate's degree in Business Administration or related fields may substitute for two years of the required experience.

If you have gotten this far and are thinking you do not qualify, consider again. It may be that lived experience, volunteer positions, or a combination of experience and education could demonstrate your ability to perform the duties within this job. If you are excited about this role but you’re not sure if your experience or held credentials align perfectly with every qualification in the job description, we encourage you to apply anyway and contact the HR Consultant below to discuss your situation specifically. You may just be the needed candidate for this or other roles.

Why work for the Washington State Patrol?

A healthy life/work balance by offering flexible schedules and telework options for most positions.
An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
Continuous growth and development opportunities.
Opportunities to serve your community and make an impact through meaningful work.
Employment opportunities that recognize military veterans and/or military spouse per Governor Executive Order 19-01.
Qualification for the Public Loan Forgiveness Program.

Supplemental Information

NOTEPaalala Hindi ito isang buong oras na telework position. Dapat kayang at handa ang mga kandidato na magtrabaho sa opisina at mag-commute patungo sa opisyal na duty station.Maaaring available ang hybrid o flexible work schedule pagkatapos matapos nang maayos ang training at/o probationary period.

Para sa karagdagang impormasyon tungkol sa pagsusumite ng aplikasyon para sa posisyong ito,mangyaring i-click ang link na ito (I-download ang PDF reader) .May katanungan?

Mangyaring makipag-ugnayan kay Aleesha Brown sa numero (360) 704-2312 o sa pamamagitan ng email sa aleesha.brown@wsp.wa.gov
. Tingnan natin ang:Website ng WSP

| Facebook | Twitter | Twitter | Instagram | YouTube | LinkedIn

SeattlePHI Job Analysis

💡 Smart Summary

Reading time: 2 min ▼

📄 Position Overview

The Administrative Assistant 4 supports the District Commander in Spokane County by managing administrative operations, facilitating work, representing the commander externally, and overseeing various administrative tasks and projects.

📋 Key Responsibilities

Provides administrative support and decision-making for the District Commander on administrative matters.
Prepares briefing materials, reports, and other supporting documents for the District Commander.
Serves as the primary point of contact and liaison between the District Commander and internal/external stakeholders.
Directs special projects and prepares annual reports and resolves contractual issues.
Coordinates with budget staff and program managers for legislative responses and fiscal planning.
Manages budgets, develops grant proposals, and oversees space management including renovations.

🛠 Required Skills

Technical Skills

Microsoft Office Suite (Word, Excel, PowerPoint) Project Management Software (e.g., Asana, Trello) Budgeting Software (e.g., QuickBooks, Excel for budgeting) Travel Coordination Tools (e.g., Concur, Expedia) Grant Writing Software (e.g., Grantsmanship Center tools) Vendor Management Systems

Soft Skills

Communication Problem Solving Decision Making Interpersonal Skills Organization

🎓 Qualifications

Education

High School diploma or GED equivalent; Associate's degree in Business Administration or related fields may substitute for two years of experience.

Experience

Four (4) years of progressively responsible experience in office/clerical, secretarial, or general administrative work.

⭐ Ideal Candidate

The ideal candidate is someone with extensive experience in administrative roles within governmental settings, demonstrating strong communication skills, adeptness with project management and budgeting software, and a proven track record in coordinating complex projects and stakeholder management. They should excel in problem-solving and decision-making while maintaining a high level of organizational proficiency.

💬 Interview Preparation

Tell me about a time when you managed a complex project involving multiple stakeholders and stakeholders had conflicting priorities. How did you resolve these conflicts?

They want to assess your conflict resolution skills and ability to prioritize effectively under pressure.

Provide a specific scenario where you acted as a liaison between conflicting parties, detailing your approach, communication strategies, and outcomes achieved.

How would you handle unexpected budgetary constraints while ensuring essential administrative support functions are maintained?

This tests your resourcefulness and adaptability in fiscal management roles.

Describe a methodical approach you would take, such as prioritizing critical tasks, seeking alternative funding sources, or implementing cost-saving measures while maintaining operational integrity.

What experience do you have with using budgeting software like QuickBooks or Excel for fiscal planning, and how have you applied these skills in previous roles?

They need to verify your technical proficiency in essential tools used for fiscal management.

Share concrete examples of projects where you utilized these tools to forecast budgets, manage expenditures, or prepare detailed financial reports.

💡 Application Tips

Highlight your experience with administrative support roles in government agencies, emphasizing your familiarity with Microsoft Office Suite, project management tools like Asana or Trello, and budgeting software such as Excel or QuickBooks.
Quantify your achievements by including metrics like the number of successfully managed projects, cost savings achieved through fiscal planning, or improvements in stakeholder communication efficiency.
Include keywords like 'administrative support', 'budget coordination', 'project management', 'grant writing', and 'communication liaison' prominently throughout your resume and cover letter to align with government job descriptions.
Customize your resume to reflect specific responsibilities and outcomes from previous roles that align closely with the duties outlined for the Administrative Assistant 4 position, showcasing relevance to the position's requirements.
In your cover letter, emphasize your understanding of governmental processes, your commitment to public service, and how your background uniquely positions you to excel in supporting the District Commander effectively.

🚀 Career Path

This position can lead to advancement opportunities such as moving into higher-level administrative roles like Administrative Assistant 5 or even managerial positions like Program Coordinator or Administrative Manager, overseeing larger teams and broader departmental initiatives.

AI Analysis by SeattleKR

Original Job Description

Description

The WSP actively supports
About the Agency & Division:
The Washington State Patrol is committed to being an Equal Opportunity Employer and strives to foster an environment in which everyone is encouraged to be their authentic selves, communicate openly, and act with courage. The WSP is dedicated to promoting fair and equitable hiring, training, and promotional practices through innovative recruitment and retention strategies.

The Field Operations Bureau is comprised of eight districts that are responsible for traffic law enforcement, collision investigation, and motorist assists on 17,524 miles of state and interstate highways. This position is assigned to District 4 which serves Spokane County.

Duties

The Administrative Assistant 4 is the principal assistant providing administrative support to Commander District and

the management team. The position is responsible for oversight of administrative operations within the District and ensures consistency with agency policy, procedure and local standard operating procedures.

Our new teammate will be able to:

Makes decisions for District Commander on administrative matters.
Facilitates work on behalf of the District Commander.
Signature authority in the absence of District Commander.
Represents District Commander at meetings.
Speaks on behalf of the District Commander at meetings, conferences, etc. on administrative policy matters.
Prepares briefing materials, reports, and other supporting materials to be used by the District Commander.
Serves as primary point of contact on behalf of District Commander.
Develop and maintain the District Commander's confidential administrative files.
Act as a liaison between District Commander and internal, as well as external stakeholders.
Directs and/or coordinates special projects.
Prepares annual reports and resolves contractual issues.
Conducts or supervises the preparation of studies or project summaries.
Coordinates with program mangers and budget staff in preparing request packages and budget related response to the legislature.
Participates in strategic and quality planning process.
Research federal and state regulations on behalf of the District Commander as they pertain to their scope of responsibility.
Develops budget estimates, monitors, and controls budgets from a variety of sources.
Participates in establishing short and long-term fiscal plans and performance goals.
Compiles data and prepares complex grant/budget proposals for new, continuation, and competitive renewals on grants and contracts.
Coordinates space management including renovation and/or remodeling for administrative areas.
Approve funds to purchase equipment, and service orders.
Authorizes equipment repair/renovation.
Access and research vendors for services, contracts, and products.
Process purchase orders.
Coordinate and make travel arrangements; such as but not limited to, hotel and flight arrangements and maintain all necessary supporting documents.
May supervisor other staff.
Coordinate and facilitate the on-boarding and off-boarding of staff with all associated agency support departments.
Process employee confidential records.
Provide backup to other administrative assistants.

The Washington State Patrol does not provide immigration sponsorship; therefore, applicants must possess work authorization that does not require employer sponsorship.

Qualifications

Required Qualifications:

High School diploma or GED equivalent.
Four (4) years of progressively responsible experience in office/clerical, secretarial, or general administrative work.
- An Associate's degree in Business Administration or related fields may substitute for two years of the required experience.

A healthy life/work balance by offering flexible schedules and telework options for most positions.
An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
Continuous growth and development opportunities.
Opportunities to serve your community and make an impact through meaningful work.
Employment opportunities that recognize military veterans and/or military spouse per Governor Executive Order 19-01.
Qualification for the Public Loan Forgiveness Program.

Supplemental Information

NOTE: This is not a full-time telework position. Candidates must be able and willing to work in the office and commute to the official duty station. A hybrid or flexible work schedule may be available after training and/or probationary period has been successfully completed.

For more information regarding how to apply for this position, please click here (Download PDF reader).

Questions?
Please contact Aleesha Brown at (360) 704-2312 or via e-mail at aleesha.brown@wsp.wa.gov.

Check us out on: WSP’s Website | Facebook | Twitter | Instagram | YouTube | LinkedIn

Panahon ng Pag-aapply/Paraan

0 araw 00:00:00

Simula 06/15/2026 (Lun)

Deadline 06/25/2026 (Huw)

11:59 PM - Pagtapos

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