WFSE 4.7 TRANSFER | OFFICE ASSISTANT 3 (OA3)

Uri ng Trabaho: Agency Internal - Permanent

SeattlePHI Pagsusuri ng Trabaho

💡 Smart na Buod

Oras ng pagbasa: 2 min ▼

📄 Pangkalahatang-ideya ng Posisyon

Ang Assistant III sa Opisina (OA3) sa Reentry Division ng Tacoma Reentry Center ay tumutulong sa mga gawaing pang-administrasyon at operasyon sa ilalim ng Department of Corrections (DOC). Nangangailangan ang posisyon ng isang mahusay na klerikal na tagapagtaguyod para mapadali ang paggana ng sentro.

📋 Mga Pangunahing Responsibilidad

Pagbibigay ng suporta pang-administrasyon, kabilang ang pamamahala at pagproseso ng mga dokumento
Tulong sa pagpaplano, pagkoordinar ng mga pulong, at pagmantina ng kalendaryo
Panagutan sa komunikasyon at korespondensya sa mga stakeholder pambukas at panlabas
Pagtitipon at pag-aayos ng tumpak na rekord at database na may kaugnayan sa operasyon ng opisina
Suporta sa mga aktibidad pang-training at pag-aaral para sa mga bagong empleyado

🛠 Mga Kinakailangang Kasanayan

Mga Teknikal na Kasanayan

Microsoft Office Suite (Word, Excel, Outlook) Email Management Systems Database Management Basic Data Entry Scheduling Software

Mga Soft Skills

Komunikasyon Organisasyon Pagtutok sa Detalye Solusyon sa Problema Pagtutulungan sa Team

🎓 Mga Kwalipikasyon

Karanasan

Permanenteng katayuan bilang relevant na posisyon sa ilalim ng DOC (hindi detalyadong taon)

⭐ Ideal na Kandidato

Ang ideal na kandidato ay may matibay na karanasan sa administratibo, lalo na sa setting ng gobyerno. Dapat mahusay sa pag-multitask, pagkilala sa detalye, at epektibong komunikasyon. Mahalaga ang kaalaman sa Microsoft Office Suite at scheduling software, kasabay ng kakayahang mamahala ng database at panatilihin ang organisadong rekord.

💬 Paghahanda sa Panayam

Magbigay ng halimbawa kung paano kayo namamahala ng maraming mahalagang gawain pang-administrasyon nang sabay

Nais nilang masukat ang inyong kakayahang magprioridad at pamahalaan ang mga kumplikadong gawaing pang-administrasyon nang epektibo sa ilalim ng pressure

Magbigay ng tiyak na sitwasyon kung saan kayo nagtatago ng mga conflicting schedules o urgenteng pagproseso ng dokumento

Paano ninyo haharapin ang sitwasyong may mahalagang pulong na nagkakasalungatan sa scheduled appointments?

Sinusuri ang inyong kakayahang mag-isip ng solusyon at epektibong pag-navigate sa mga hamon pang-logistik

Ibalik nang sistematiko ang mga pulong na mas hindi mahalaga, kumunsulta nang maayos sa mga stakeholder

Ano ang inyong karanasan sa pagpapanatili ng tumpak na rekord at database, lalo na sa konteksto ng gobyerno?

Nangangailangan sila ng pag-verify ng inyong mga teknikal na kasanayan

Ibahagi ang tiyak na halimbawa mula sa mga nakaraang papel

💡 Mga Tip sa Pag-apply

I-highlight ang inyong karanasan sa **Microsoft Office Suite applications** (Word, Excel, Outlook) at **scheduling software** tulad ng Outlook Calendar sa inyong resume
I-quantify ang inyong tagumpay sa pamamagitan ng paglalagay ng mga mensahe tulad ng 'namamahala ng higit sa 100 email correspondence nang epektibo bawat linggo'
Isama ang mga keyword tulad ng '**administrative support**, **document management**, **database maintenance**, **training support**, **internal/external correspondence**'

🚀 Landas ng Karera

Ang posisyong ito ay nagbubukas ng oportunidad para umangat tulad ng pagiging Senior Office Assistant, Information Technology Support Specialist, o Office Manager sa ahensya. Ang karanasan dito ay magpatibay ng daan patungo sa mas mataas na posisyon sa mga federal department.

AI Analysis ng SeattlePHI

Orihinal na Paglalarawan ng Trabaho

Paglalarawan ng Posisyon

WFSE Article 4.7 Internal Transfer Opportunity

Artikulo 4.7 ng WFSE - Pagkakataon sa Paglipat sa Loob ng Organisasyon

Tagapagtulong sa Opisina 3 - Pagbabalik - Posisyon #BG13
Hukbong Reentry

Tacoma, WA

Ang Kagawaran ng Pagkakulong (DOC) ay may bukas na posisyon para sa Tagapagtulong sa Opisina 3 (full-time permanent position) sa Hukbong Reentry Division. Ang Posisyon #BG13 ay matatagpuan sa Tacoma Reentry Center, Tacoma, WA. Ang oras ng trabaho para sa posisyong ito ay mula 8:00 AM hanggang 5:00 PM, Lunes hanggang Biyernes. Ang mga oras ng trabaho ay nakasalalay sa pangangailangan ng yunit at nasa desisyon ng tagapamahala. Kung kasalukuyang nagtatrabaho kayo sa alternatibong iskedyul, mangyaring isaalang-alang na maaaring hindi maipagpatuloy ang inyong kasalukuyang iskedyul para sa posisyong ito.

Batay sa Artikulo 4.7 ng Washington Federation of State Employees (WFSE) Collective Bargaining Agreement (CBA), ang pagkakataon na ito ay limitado lamang sa mga kandidatong nasa loob ng organisasyon.

Ang mga kwalipikadong aplikante ay dapat:
- Humiling ng paglipat sa ilalim ng Artikulo 4.7 ng WFSE CBA
- Kasalukuyang empleyado ng DOC na may permanenteng katayuan
- Mayroon nang permanenteng katayuan sa ranggo na hinahanap sa posisyong ito

Paraan ng Pag-aaplay:
Kung nakakatugon kayo sa mga kwalipikasyon at interesado sa paglipat, mangyaring magsumite ng kahilingan sa: docreentryhrsupport@doc1.wa.gov Tukuyin ang numero ng posisyon (#BG13) At isama ang sumusunod na impormasyon sa inyong kahilingan: and include the following information in your request:

Buong pangalan
Bilang ng tauhan
Kasalukuyang posisyon at ahensya

Paalala, ayon sa Kasunduan ng Manggagawa:
Kung humiling ka ng paglipat sa ilalim ng Artikulo 4.7 at tumanggi sa alok, hindi ka na maaaring humiling ng isa pang paglipat sa ilalim ng Artikulo 4.7 sa loob ng 12 buwan.
Kung tinanggap mo na ang paglipat sa ilalim ng Artikulo 4.7, hindi ka na karapat-dapat humingi ng iba pang paglipat sa ilalim nito sa loob ng 24 buwan.
Para sa karagdagang impormasyon o katanungan tungkol dito, mangyaring mag-email kay raven.richman@doc1.wa.gov o tawagan kami sa 360-515-2470.

SeattlePHI Job Analysis

💡 Smart Summary

Reading time: 2 min ▼

📄 Position Overview

The Office Assistant 3 (OA3) within the Reentry Division at Tacoma Reentry Center provides essential administrative support and operational assistance under the Department of Corrections (DOC), helping to ensure smooth and efficient daily operations.

📋 Key Responsibilities

Provide administrative support including document management and processing.
Assist with scheduling, coordinating meetings, and maintaining calendars.
Handle correspondence and communication with internal and external stakeholders.
Maintain accurate records and databases relevant to office operations.
Support training and onboarding activities for new hires.
Ensure compliance with departmental policies and procedures.

🛠 Required Skills

Technical Skills

Microsoft Office Suite (Word, Excel, Outlook) Email Management Systems Database Management Basic Data Entry Scheduling Software (e.g., Calendars in Outlook)

Soft Skills

Communication Organization Attention to Detail Problem Solving Team Collaboration

🎓 Qualifications

Experience

Permanent status in a relevant position within DOC (specific years not detailed)

⭐ Ideal Candidate

The ideal candidate is someone with robust administrative experience, particularly in government settings, who excels in multitasking, detail orientation, and effective communication. Proficiency in Microsoft Office Suite and scheduling software is essential, complemented by a strong ability to manage databases and maintain organized records. This individual should also demonstrate adaptability and a proactive approach to supporting diverse stakeholder needs.

💬 Interview Preparation

Tell me about a time when you managed multiple high-priority administrative tasks simultaneously, ensuring accuracy and timeliness.

They want to assess your ability to prioritize and handle complex administrative duties efficiently under pressure.

Provide a specific scenario where you managed conflicting schedules or urgent document processing, highlighting your organizational strategies and outcomes achieved.

How would you handle a situation where an important meeting conflicts with scheduled appointments?

This tests your problem-solving skills and ability to navigate logistical challenges effectively.

Describe a systematic approach you would take, such as rescheduling less critical meetings, communicating proactively with stakeholders, and ensuring all necessary preparations are made ahead of time.

What experience do you have with maintaining accurate records and databases, particularly in a government context?

They need to verify your technical skills and experience specifically relevant to government database management.

Share concrete examples from previous roles, such as implementing or updating a government database system, ensuring compliance with data privacy regulations, and improving data accuracy through regular audits.

💡 Application Tips

Highlight your experience with **Microsoft Office Suite applications** (Word, Excel, Outlook) and **scheduling software** such as Outlook Calendar in your resume, emphasizing specific projects or roles where these skills were crucial.
Quantify your achievements by including metrics like 'managed over 100 email correspondence efficiently per week' or 'improved document processing time by 30%'.
Include keywords like **'administrative support', 'document management', 'database maintenance', 'training support', 'internal/external correspondence'** to align with government job descriptions.
Customize your resume to clearly showcase your administrative duties, focusing on roles where you demonstrated organizational skills and attention to detail in a similar environment.
In your cover letter, emphasize your understanding of government operational nuances, your commitment to public service, and how your background aligns with the WFSE 4.7 TRANSFER role requirements.

🚀 Career Path

This position can lead to advancement opportunities such as becoming a Senior Office Assistant, transitioning into specialized roles like Information Technology Support Specialist, or progressing into managerial roles like Office Manager or Administrative Coordinator within the agency. Further, experience gained here can pave the way for higher-level positions within federal departments or even interagency roles.

AI Analysis by SeattleKR

Original Job Description

Description

WFSE Article 4.7 Internal Transfer Opportunity

Office Assistant 3 - Reentry - Position #BG13
Reentry Division

Tacoma, WA

The Department of Corrections (DOC) has a full-time permanent, Office Assistant 3 opening available within the Reentry Division. Position #BG13 is located at Tacoma Reentry Center in Tacoma, WA. Hours of work for this position are 8:00 a.m. - 5:00 p.m., Monday - Friday. Work hours are determined by unit needs and are at the discretion of the unit supervisor. If you are currently working an alternate work schedule, please be aware that this position may not be able to honor that schedule. For questions, please contact the Human Resource Office.

In accordance with Article 4.7 of the Washington Federation of State Employees (WFSE) 2025-27 Collective Bargaining Agreement (CBA), this job opening is available to internal transfer candidates ONLY. Employees who meet the following criteria may apply:

You are requesting a transfer under Article 4.7 of the WFSE CBA.
You are a permanent DOC employee.
You currently hold permanent status in the class being recruited for in this job posting.
You are currently in a position represented by WFSE.

How to Apply:
If you meet the criteria outlined above and are interested in transferring to this position, please submit a request to docreentryhrsupport@doc1.wa.gov : Please reference the position number(s) and include the following information in your request:

Full name
Personnel number
Current job title and work unit

Note, per the CBA:
If you requested transfer under Article 4.7 and you refused the offer, you cannot request another Article 4.7 transfer for 12 months.
If you have accepted a transfer under Article 4.7 you are not eligible to request another transfer under this Article for 24 months.
For more information or questions about this opportunity, please email raven.richman@doc1.wa.gov or give us a call at 360-515-2470.

Panahon ng Pag-aapply/Paraan

0 araw 00:00:00

Simula 05/27/2026 (Miy)

Deadline 05/29/2026 (Biy)

11:59 PM - Pagtapos

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